Position Overview

Faster. Smarter. Safer. This is how Aecon Utilities is committed to delivering projects. We simply do it better. We are Ontario’s premier utility contractor and are ready to become Canada’s #1 utility construction provider.

Reporting to the Project Manager, the Project Administrator will be responsible for supporting the daily clerical activities of the OPM contract. Key attributes include exercising good judgment, initiative, and the ability to multi-task.

This position will be located in Winnipeg, MB.

Key Responsibilities

Learn, interpret, and applies organizational policies, rules and regulations

Assists with the creation and submission of project billing

Coordinates and prepares job packages including locates, permits, materials

Coordinating due dates, scheduling work and holding to the timelines provided

Performs other duties and responsibilities as required

Provide administrative and clerical support with speed and accuracy

Perform and maintain daily documentation, filing and typing

Maintain and organize document files

Perform general clerical duties; photocopying, faxing, mailing, filing and couriers etc

Suggest and implement improved work methods and systems relating to administrative tasks

Issue locate requests through Manitoba OneCall and track to completion.

Ensure all locate requests are validated and kept up to date

Respond to internal and external inquiries in a timely manner

HR responsibilities such as recruitment, time entry, and payroll processes.

Required Knowledge and Experience

At least 2 years’ experience as project administrator in a construction industry

Superior written and verbal communication skills (preparation and proofreading of documents)

Ability to show discretion with confidential and/or personal material

Ability to work well under pressure and meet deadlines with poise and confidence

Ability to multitask and prioritize workload, handling various job responsibilities at once (arranging meetings, phone messages, correspondence, etc.)

Ability to work independently as well as a member of a team

Professional interaction with all levels of staff within the organization from front line to senior executive

Exhibit a polite and professional attitude at all times

Proficiency in MS Office (Word, Outlook, Excel and PowerPoint)

Ability to work independently, accurate computer data input and record keeping.

Attention to detail, excellent organizational skills, and discretion with confidential information.

Must be able to deal with sensitive customer issues in a confidential manner.

Strong communication skills, dealing tactfully with employees, visitors, and customers.

Problem solving, planning and organizational skills, ability to prioritize tasks, work to timelines.

Ability and willingness to work long hours when required

Prolonged sedentary positioning.

Able to perform in a fast-paced environment.

Aecon has every intention of fostering diversity within and across our organization. We welcome those who would contribute to the further diversification of our staff including, but not limited to, women, visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.

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